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OFFICER RESPONSIBILITIES

DUTIES OF THE PRESIDENT

1. Coordinate and plan the Association conference and meeting; including location, dates, costs, and agenda;
2. Presiding over all business meetings of the Association;
3. Acting as spokesperson for the Association and presenting resolutions adopted by the Association;
4. Coordinating all action and communication on resolutions and/or motions developed by the Association;
5. Acting as general manager of the Association;
6. Ensuring publication of the Association Newsletter.

DUTIES OF THE 1ST VICE PRESIDENT

1. Assisting the President with administrative / management tasks;
2. Planning for the next year's conference.

DUTIES OF THE 2ND VICE PRESIDENT

1. Assisting the President with administrative I management tasks;
2. Conducting the annual survey of states for publication and release at the annual conference.

DUTIES OF THE SECRETARY

1. Keeping all correspondence of the Association and minutes of the meetings;
2. Ensuring that approved Association business policies and procedures are followed.

DUTIES OF THE TREASURER

1. Establishing a checking account under the Association's name, and include President and Vice President as signers on account;
   
2. Ensuring the collection of all fees or monies due to the Association and payment of all bills incurred by the Association from the monies collected;
   
3. Ensuring the timely filing of relevant tax and corporate paperwork;
   
4. Ensuring that approved Association business policies and procedures are followed.
   
5. Provide a list of states that have paid their annual dues for purposes of voting at the final business meeting during the annual conference.
   
6. Send quarterly bank statements to President and Vice President.
   
7. Order the item/gift that will be presented to the out-going President at the final business meeting.

DUTIES OF UCR LIAISON

The Association will elect an active member as the Association Liaison once every three years. The election shall take place during the second year of service of the currently serving liaison at the annual conference.  The Association will pay travel costs for the incoming liaison for attendance to the fall UCR Subcommittee meeting and the fall Advisory Policy Board meeting. 

The responsibilities of the Association Liaison include:

1. May represent the Association at the annual Justice Research and Statistics Association Conference, National Crime Mapping Conference, summer and winter SEARCH meetings, and the International Association of Crime Analysts annual meeting, or at other meetings (IIJIS) as determined by the President and the Board of Directors;
   
2. Represent the Association for the APB process and be a voting member on the CJIS UCR Subcommittee.  In the event the Liaison cannot attend a meeting, the President shall name an alternate to represent the Association.
   
3. Prepare a report(s) for the Association Newsletter on all meetings attended;
   
4. Present a review of the meeting(s) attended at the Association's annual conference.
   
5. Assist the President in the publication of the Association Newsletter.